Office Assistant 2 (PCN 253074M)
Salary:
$20.
11 HourlyLocation :
Juneau, AKJob Type:
Full TimeJob Number:
41334Department:
AdministrationDivision:
FinanceOpening Date:
07/26/2023Closing Date:
1/22/2024 5:
00 PM AlaskaDivision:
FinancePosition Open To:
Alaska Residents OnlyBargaining Unit:
Confidential UnitRange:
10Job Description The Division of Finance is currently offering a hire incentive bonus of up to $2,000.
00 to newly hired Office Assistant (OA 1-3) positions.
The incentive bonus will be paid in two equal installments, less mandatory deductions.
Employees will be eligible for the first installment after successful completion of 90 days.
Employees will be eligible for the second and final installment after the employee's successful completion of probation.
To receive an incentive, employees are expected to agree to a two-year term of employment with the Division of Finance.
The Department of Administration, Division of Finance, is recruiting for multiple Office Assistant 2 positions located in Juneau!These positions are in the Confidential Unit (CEA) at a range 10.
This posting is for an open continuous recruitment for multiple vacancies.
What you will be doing:
This position is responsible for advanced clerical support to the Payroll Services section within the Division of Finance, through the evaluation, auditing, distribution, and processing of personnel/payroll documents, data and reports.
Our organization, mission and culture:
Payroll Services provides assistance and advice to the operational and administrative staff of their assigned agencies regarding personnel/payroll processing.
We foster a fun and productive work environment and value integrity, professionalism, empowerment, approachability, continuous learning, and accountability.
The diversity of Human Resource work provides ample opportunity for professional development.
Whether you are looking to begin your HR career, further develop new HR skills, or begin your career with the State of Alaska, this could be the job for you!Our division has a worthwhile mission we all believe in.
We share mutual respect with one another and our supervisors.
Many of us enjoy friendships with our co-workers and professionally appreciate many more.
We routinely gather to share our success and accomplishments.
The benefits of joining our team:
This is a great entry level position for those individuals looking to start their career in the human resources field with the State of Alaska.
The incumbent will have the opportunity to gain valuable experience with the support for career advancement.
The working environment you can expect:
We are located in the Michael J.
Burns building, close to the Juneau/Douglas bridge, within walking distance to restaurants and grocery stores.
This is a fast-paced work environment with duties changing daily based on the needs of payroll staff and the payroll cycle.
Who we are looking for:
The selected candidate will need the following knowledge, skills, and abilities to be successful in this position:
Experience using computers and knowledge of Excel, Word and Outlook software.
Ability to work quickly and accurately on multiple tasks in a high demand work environment having short deadlines and constant interruptions.
Ability to consistently maintain professional working relationships with a variety of personalities in a variety of circumstances.
Proficiency in Microsoft Office Programs.
Excellent attention to detail and strong organizational skills.
The ability to adapt quickly and thrive under pressure.
To view the general description and example of duties for the position please go to the following link:
https:
//www.
governmentjobs.
com/careers/Alaska/classspecs /> Minimum Qualifications High school diploma or the equivalent.
ANDOne year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note:
High school diploma equivalent means one of the following:
1) a G.
E.
D.
; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles.
Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.
Some position in this class may require skill in typing.
Recruitment and selection may include this requirement.
Additional Required Information At time of application, applicants are requested to submit:
Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using to verify that you meet the minimum qualifications.
At time of interview, applicants are requested to submit:
Three (3) professional references including current daytime phone numbers.
Please read the below information carefully.
This applies to your application submission.
SUPPLEMENTAL QUESTIONSFor your application to be evaluated you must answer the Supplemental Questions.
Be specific in your answers and tell us how you acquired the relevant experience.
Please use complete sentences and proof-read your submissions when answering the supplemental questions.
Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
EDUCATIONIf post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
WORK EXPERIENCEIf using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.
If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIESThis recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICEYou can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
http:
//doa.
alaska.
gov/dop/workplace/help/ />EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY:
Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
NOTICEIf you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'governmentjobs.
com' domains, visit the Lost Password Help page located at WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.
Requests for information may also be emailed to For applicant password assistance please visit:
Contact Information For specific information in reference to the position please contact the hiring manager:
Brittney Church, Payroll Services Manager(907) 465-4426 email protected Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:
The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.
See for additional information01 What experience do you have in the ability to produce consistent, quality work in a fast-paced environment where there are frequent interruptions, deadlines, and changing priorities? 02 Explain your ability to be detail-oriented, while maintaining a high level of accuracy.
03 We are looking for someone with a strong work ethic, reliable attendance, and punctuality.
How do you meet those skills and abilities? 04 Explain your working knowledge of word processing, spreadsheets, and calendar software (Microsoft Word, Excel and Outlook), and the use of computer systems in an office environment.
05 Explain your work experience communicating both verbally and in written format with a variety of individuals in an effective manner.
Required Question Recommended Skills Adaptability Attention To Detail Auditing Communication Coordinating Filing Estimated Salary: $20 to $28 per hour based on qualifications.
$20.
11 HourlyLocation :
Juneau, AKJob Type:
Full TimeJob Number:
41334Department:
AdministrationDivision:
FinanceOpening Date:
07/26/2023Closing Date:
1/22/2024 5:
00 PM AlaskaDivision:
FinancePosition Open To:
Alaska Residents OnlyBargaining Unit:
Confidential UnitRange:
10Job Description The Division of Finance is currently offering a hire incentive bonus of up to $2,000.
00 to newly hired Office Assistant (OA 1-3) positions.
The incentive bonus will be paid in two equal installments, less mandatory deductions.
Employees will be eligible for the first installment after successful completion of 90 days.
Employees will be eligible for the second and final installment after the employee's successful completion of probation.
To receive an incentive, employees are expected to agree to a two-year term of employment with the Division of Finance.
The Department of Administration, Division of Finance, is recruiting for multiple Office Assistant 2 positions located in Juneau!These positions are in the Confidential Unit (CEA) at a range 10.
This posting is for an open continuous recruitment for multiple vacancies.
What you will be doing:
This position is responsible for advanced clerical support to the Payroll Services section within the Division of Finance, through the evaluation, auditing, distribution, and processing of personnel/payroll documents, data and reports.
Our organization, mission and culture:
Payroll Services provides assistance and advice to the operational and administrative staff of their assigned agencies regarding personnel/payroll processing.
We foster a fun and productive work environment and value integrity, professionalism, empowerment, approachability, continuous learning, and accountability.
The diversity of Human Resource work provides ample opportunity for professional development.
Whether you are looking to begin your HR career, further develop new HR skills, or begin your career with the State of Alaska, this could be the job for you!Our division has a worthwhile mission we all believe in.
We share mutual respect with one another and our supervisors.
Many of us enjoy friendships with our co-workers and professionally appreciate many more.
We routinely gather to share our success and accomplishments.
The benefits of joining our team:
This is a great entry level position for those individuals looking to start their career in the human resources field with the State of Alaska.
The incumbent will have the opportunity to gain valuable experience with the support for career advancement.
The working environment you can expect:
We are located in the Michael J.
Burns building, close to the Juneau/Douglas bridge, within walking distance to restaurants and grocery stores.
This is a fast-paced work environment with duties changing daily based on the needs of payroll staff and the payroll cycle.
Who we are looking for:
The selected candidate will need the following knowledge, skills, and abilities to be successful in this position:
Experience using computers and knowledge of Excel, Word and Outlook software.
Ability to work quickly and accurately on multiple tasks in a high demand work environment having short deadlines and constant interruptions.
Ability to consistently maintain professional working relationships with a variety of personalities in a variety of circumstances.
Proficiency in Microsoft Office Programs.
Excellent attention to detail and strong organizational skills.
The ability to adapt quickly and thrive under pressure.
To view the general description and example of duties for the position please go to the following link:
https:
//www.
governmentjobs.
com/careers/Alaska/classspecs /> Minimum Qualifications High school diploma or the equivalent.
ANDOne year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
Special Note:
High school diploma equivalent means one of the following:
1) a G.
E.
D.
; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles.
Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.
Some position in this class may require skill in typing.
Recruitment and selection may include this requirement.
Additional Required Information At time of application, applicants are requested to submit:
Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using to verify that you meet the minimum qualifications.
At time of interview, applicants are requested to submit:
Three (3) professional references including current daytime phone numbers.
Please read the below information carefully.
This applies to your application submission.
SUPPLEMENTAL QUESTIONSFor your application to be evaluated you must answer the Supplemental Questions.
Be specific in your answers and tell us how you acquired the relevant experience.
Please use complete sentences and proof-read your submissions when answering the supplemental questions.
Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
EDUCATIONIf post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
WORK EXPERIENCEIf using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.
If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIESThis recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICEYou can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
http:
//doa.
alaska.
gov/dop/workplace/help/ />EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY:
Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
NOTICEIf you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'governmentjobs.
com' domains, visit the Lost Password Help page located at WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.
Requests for information may also be emailed to For applicant password assistance please visit:
Contact Information For specific information in reference to the position please contact the hiring manager:
Brittney Church, Payroll Services Manager(907) 465-4426 email protected Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:
The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.
See for additional information01 What experience do you have in the ability to produce consistent, quality work in a fast-paced environment where there are frequent interruptions, deadlines, and changing priorities? 02 Explain your ability to be detail-oriented, while maintaining a high level of accuracy.
03 We are looking for someone with a strong work ethic, reliable attendance, and punctuality.
How do you meet those skills and abilities? 04 Explain your working knowledge of word processing, spreadsheets, and calendar software (Microsoft Word, Excel and Outlook), and the use of computer systems in an office environment.
05 Explain your work experience communicating both verbally and in written format with a variety of individuals in an effective manner.
Required Question Recommended Skills Adaptability Attention To Detail Auditing Communication Coordinating Filing Estimated Salary: $20 to $28 per hour based on qualifications.
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