Administrative Assistant 1 (PCN: 25-3245 & 25-3086)
Salary:
$21.
69 HourlyLocation :
Ketchikan, AKJob Type:
Full TimeJob Number:
40726Department:
Transportation & Public FacilitiesDivision:
Marine Highway System (Shoreside)Opening Date:
06/15/2023Closing Date:
8/18/2023 5:
00 PM AlaskaDivision:
Alaska Marine Highway SystemPosition Open To:
Alaska Residents OnlyBargaining Unit:
General GovernmentRange:
12Job Description ATTENTION ALASKA RESIDENTS ONLY! Effective July 1, 2023, salary was increased.
The salary above reflects that change.
RECRUITMENT EXTENSION NOTICEThe recruitment period for this vacancy has been extended to allow for a larger applicant pool.
If you have already applied there is no need to reapply.
The Department of Transportation and Public Facilities (DOT&PF) Alaska Marine Highway System is looking for two Administrative Assistants 1 to help us Keep Alaska Moving!What you will be doing:
Alaska Marine Highways support staff play a vital role in the day-to-day operations, assisting staff and the public with various requests and resolutions.
These positions perform professional-level administrative work, including but not limited to; maintaining sea time records for staff and management, training support, record keeping, accounting and financial documents, and various procurement-related documents.
Incumbents must be self-motivated, demonstrate high initiative and problem-solving skills, and have strong written and oral communication with the staff and the public.
Our organization, mission, and culture:
The State of Alaska Department of Transportation and Public Facilities' mission is to Keep Alaska Moving.
We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges.
We believe collaboration, communication, and coordination increase our ability to succeed.
Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.
The working environment you can expect:
These are shoreside office positions located at the AMHS headquarters office in Ketchikan, Alaska.
Southeast Alaska is a land of snow-capped mountains, the Pacific Ocean, and the largest national forest in the United States (Tongass).
Old-growth trees in a temperate rainforest create clean air, clean water, and many adventure opportunities.
The local trails offer endless choices for getting into the woods or climbing mountains.
Local waters provide some of the best seafood in the world:
salmon, halibut, shrimp, and crab.
Water lovers enjoy ocean boating, diving, paddle boarding, and even surfing.
There are rivers for white-water rafting and lakes, ocean, and rivers for fishing.
Locals and visitors avail themselves of the many cabins and camping options in and around Juneau.
Winter brings a host of Nordic and backcountry skiing possibilities.
Southeast Alaska has an amazing array of cultural opportunities.
Folk Festivals, Jazz and Classics, and Symphonies bring world-class music annually.
There are museums, professional theaters, and many art galleries.
All of these things contribute to a quality of life that is highly prized by those who live in Southeast Alaska.
The benefits of joining our team:
The State of Alaska has a generous benefits package and an excellent retirement plan.
Please see here for more information:
https:
//doa.
alaska.
gov/dop/workplace/benefits/.
/>The DOT&PF core values are integrity, excellence, and respect.
We support an environment focused on teamwork and collaboration to achieve results.
We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.
A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.
Who we are looking for:
Any combination of education and/or experience that provides the applicant with the core competencies of:
Demonstrate a high degree of accuracy in work products.
Ability to establish and maintain cooperative relations with internal and external customers and demonstrated flexibility and willingness to work in an environment with constantly changing priorities.
Experience using Microsoft Excel for data entry and record keeping.
Ability to work independently, prioritize workload while meeting deadlines and produce a consistent quality of work.
Strong verbal and written communication skills.
Minimum Qualifications Six months of advanced clerical experience.
This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
ORSix months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
(Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.
)Special Note:
Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures.
Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Additional Required Information NOTE:
PLEASE READ THE FOLLOWING CAREFULLY LEGAL EMPLOYMENTThe State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.
It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.
The State of Alaska does not function in the role as an employer sponsor.
A cover letter is NOT required for this position.
Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLYPlease be sure to check our to determine if you qualify.
CLASSIFICATION REVIEWThis job class is currently being reviewed for updates and therefore the position may be subject to change upon the completion of the review.
WORK EXPERIENCEWhen using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met.
Work experience needed to meet the minimum qualifications must be documented in the application.
If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.
A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
SUPPLEMENTAL QUESTIONSThis recruitment utilizes a supplemental questionnaire as part of the application process.
These questions may be a mix of written, multiple choice, and select all that apply questions.
The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education.
The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.
EDUCATIONIf post-secondary education is required or is used as a substitution to meet the minimum qualifications, it is required to complete the Education section of your Profile.
If you have not obtained a degree, please indicate the number of credit hours earned in the Units Completed field.
Copies of transcripts will be required at time of interview but may also be attached to the application.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
RECRUITMENT NOTICEThis recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY:
Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
APPLICATION NOTICEYou can ONLY apply for this position through the Workplace Alaska website or via hard-copy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hard-copy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
NOTICEQuestions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095.
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'govermentjobs.
com' domains, visit the Lost Password Help page located at Contact Information Umeko SeaverPort Captain(907) 228-7257 email protected Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:
The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.
See for additional information01 What personal skills and strengths can you bring the Administrative Assistant 1 position? Please reference the competencies listed in the posting in your detailed answer.
02 Explain in detail how you organize and prioritize your workload to meet competing deadlines and demands.
03 Using a specific example, describe in detail the process and outcome of a time when you provided or received good customer service.
04 Please describe your experience performing quality work, how you prevent repetitive mistakes, and your ability to review others' work for accuracy.
05 Describe in detail what three attributes you consider essential to a successful results-oriented team? Required Question Recommended Skills Accounting Administration Commercial Driver's License (Cdl) Communication Customer Service Data Entry Estimated Salary: $20 to $28 per hour based on qualifications.
$21.
69 HourlyLocation :
Ketchikan, AKJob Type:
Full TimeJob Number:
40726Department:
Transportation & Public FacilitiesDivision:
Marine Highway System (Shoreside)Opening Date:
06/15/2023Closing Date:
8/18/2023 5:
00 PM AlaskaDivision:
Alaska Marine Highway SystemPosition Open To:
Alaska Residents OnlyBargaining Unit:
General GovernmentRange:
12Job Description ATTENTION ALASKA RESIDENTS ONLY! Effective July 1, 2023, salary was increased.
The salary above reflects that change.
RECRUITMENT EXTENSION NOTICEThe recruitment period for this vacancy has been extended to allow for a larger applicant pool.
If you have already applied there is no need to reapply.
The Department of Transportation and Public Facilities (DOT&PF) Alaska Marine Highway System is looking for two Administrative Assistants 1 to help us Keep Alaska Moving!What you will be doing:
Alaska Marine Highways support staff play a vital role in the day-to-day operations, assisting staff and the public with various requests and resolutions.
These positions perform professional-level administrative work, including but not limited to; maintaining sea time records for staff and management, training support, record keeping, accounting and financial documents, and various procurement-related documents.
Incumbents must be self-motivated, demonstrate high initiative and problem-solving skills, and have strong written and oral communication with the staff and the public.
Our organization, mission, and culture:
The State of Alaska Department of Transportation and Public Facilities' mission is to Keep Alaska Moving.
We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges.
We believe collaboration, communication, and coordination increase our ability to succeed.
Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.
The working environment you can expect:
These are shoreside office positions located at the AMHS headquarters office in Ketchikan, Alaska.
Southeast Alaska is a land of snow-capped mountains, the Pacific Ocean, and the largest national forest in the United States (Tongass).
Old-growth trees in a temperate rainforest create clean air, clean water, and many adventure opportunities.
The local trails offer endless choices for getting into the woods or climbing mountains.
Local waters provide some of the best seafood in the world:
salmon, halibut, shrimp, and crab.
Water lovers enjoy ocean boating, diving, paddle boarding, and even surfing.
There are rivers for white-water rafting and lakes, ocean, and rivers for fishing.
Locals and visitors avail themselves of the many cabins and camping options in and around Juneau.
Winter brings a host of Nordic and backcountry skiing possibilities.
Southeast Alaska has an amazing array of cultural opportunities.
Folk Festivals, Jazz and Classics, and Symphonies bring world-class music annually.
There are museums, professional theaters, and many art galleries.
All of these things contribute to a quality of life that is highly prized by those who live in Southeast Alaska.
The benefits of joining our team:
The State of Alaska has a generous benefits package and an excellent retirement plan.
Please see here for more information:
https:
//doa.
alaska.
gov/dop/workplace/benefits/.
/>The DOT&PF core values are integrity, excellence, and respect.
We support an environment focused on teamwork and collaboration to achieve results.
We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.
A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.
Who we are looking for:
Any combination of education and/or experience that provides the applicant with the core competencies of:
Demonstrate a high degree of accuracy in work products.
Ability to establish and maintain cooperative relations with internal and external customers and demonstrated flexibility and willingness to work in an environment with constantly changing priorities.
Experience using Microsoft Excel for data entry and record keeping.
Ability to work independently, prioritize workload while meeting deadlines and produce a consistent quality of work.
Strong verbal and written communication skills.
Minimum Qualifications Six months of advanced clerical experience.
This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
ORSix months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
(Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.
)Special Note:
Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures.
Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Additional Required Information NOTE:
PLEASE READ THE FOLLOWING CAREFULLY LEGAL EMPLOYMENTThe State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.
It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment.
The State of Alaska does not function in the role as an employer sponsor.
A cover letter is NOT required for this position.
Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLYPlease be sure to check our to determine if you qualify.
CLASSIFICATION REVIEWThis job class is currently being reviewed for updates and therefore the position may be subject to change upon the completion of the review.
WORK EXPERIENCEWhen using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met.
Work experience needed to meet the minimum qualifications must be documented in the application.
If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.
A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
SUPPLEMENTAL QUESTIONSThis recruitment utilizes a supplemental questionnaire as part of the application process.
These questions may be a mix of written, multiple choice, and select all that apply questions.
The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education.
The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.
EDUCATIONIf post-secondary education is required or is used as a substitution to meet the minimum qualifications, it is required to complete the Education section of your Profile.
If you have not obtained a degree, please indicate the number of credit hours earned in the Units Completed field.
Copies of transcripts will be required at time of interview but may also be attached to the application.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
RECRUITMENT NOTICEThis recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY:
Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
APPLICATION NOTICEYou can ONLY apply for this position through the Workplace Alaska website or via hard-copy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hard-copy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
NOTICEQuestions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095.
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'govermentjobs.
com' domains, visit the Lost Password Help page located at Contact Information Umeko SeaverPort Captain(907) 228-7257 email protected Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:
The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.
See for additional information01 What personal skills and strengths can you bring the Administrative Assistant 1 position? Please reference the competencies listed in the posting in your detailed answer.
02 Explain in detail how you organize and prioritize your workload to meet competing deadlines and demands.
03 Using a specific example, describe in detail the process and outcome of a time when you provided or received good customer service.
04 Please describe your experience performing quality work, how you prevent repetitive mistakes, and your ability to review others' work for accuracy.
05 Describe in detail what three attributes you consider essential to a successful results-oriented team? Required Question Recommended Skills Accounting Administration Commercial Driver's License (Cdl) Communication Customer Service Data Entry Estimated Salary: $20 to $28 per hour based on qualifications.
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