Office Assistant 1 (PCN 063923M)
Salary:
$17.
09 HourlyLocation :
Anchorage, AKJob Type:
Full TimeJob Number:
41152Department:
Family & Community ServicesDivision:
Office of Children's ServicesOpening Date:
07/14/2023Closing Date:
8/21/2023 5:
00 PM AlaskaDivision:
Office of Children's ServicesPosition Open To:
Alaska Residents OnlyBargaining Unit:
General GovernmentRange:
8Job Description The recruitment period for this vacancy has been extended.
The original closing date was on July 24, 2023.
If you have already applied for this position there is no need to reapply.
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
The Department of Family and Community Services,Office of Children's Services (OCS) isrecruiting for full-time Office Assistant 1 located inAnchorage, Alaska.
What you will be doingThe Office Assistant I position is responsible for processing all incoming and outgoing discovery documents.
Other duties include communicating with various agencies and the public over the phone and email, processing incoming/outgoing legal documents, creating case files, organizing case files, scanning, filing, faxing, and other duties as needed.
Daily courier service to OCS offsite offices and various agencies.
Back up support for the front desk.
Our organization, mission and cultureThe strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.
The Mission of the Office of Children's Services is:
Ensuring the safety, permanency and well-being of children by strengthening families, engaging communities, and partnering with Tribes.
Everything we do is underpinned by our Benefits of joining our teamThis position provides a variety of responsibilities in an energetic, professional office environment.
Ideal for anyone with great people and organizational skills, who also have excellent attention to detail.
We are dedicated to our work and take pride in the amount of collaboration throughout the organization.
We believe in enhancing the strengths of our staff by promoting training and professional development within the workplace.
There is the potential for transfers and promotions within the agency.
Full-time benefits of this position include but are not limited to:
Insurance Benefits; Retirement Benefits; Paid Leave; and eleven paid holidays per year.
Please see the benefits tab on this posting for more information.
Working environment you can expectThis position is located in the Anchorage Regional Office on 4th and Cordova within walking distance to downtown amenities, shopping, dining, arts and much more.
The Office of Children's Services promotes a commitment to work-life balance and an organizational culture that values each team member.
For information on the Anchorage community (including schools, hospitals, housing) please review the We are seeking a candidate with the following competencies:
Customer Service:
Maintains a professional demeanor when interacting with the public or other agencies, while providing timely, attentive service, making sure the customer's needs are met in a manner that reflects positively on our division.
Computer Skills:
Uses computers, software applications, databases, and automated systems to accomplish work.
Interpersonal Skills:
Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Attention To Detail:
sees and pays attention to details; recognizes the component parts of a procedure or object and can verify correctness or error in an individual part or procedure.
Clerical:
applies knowledge of clerical equipment and software, processes, techniques, and professional standards to complete routine office work to generally accepted professional standards.
Completes work independently with minimal supervision.
Use skills and abilities to complete tasks consisting of many different and connected parts, including deciding which processes to use Special Note All positions require valid ID and successful completion of a background investigation, including fingerprinting and a criminal records check.
The successful candidate may be required to attend multiple training courses normally located in Anchorage.
A cover letter is NOT required for this position.
To view the general description and example of duties for an Office Assistant 1, please go to the following link:
Minimum Qualifications High school diploma or G.
E.
D.
;ORAcceptance in full standing by an accredited college (this includes acceptance in a concurrent enrollment or dual enrollment program);ORA Career Readiness Certificate with ACT WorkKeys scores of skill level 3 or higher in:
Graphic Literacy (formerly Locating Information), Applied Math, and Workplace Documents (formerly Reading for Information).
Special Note:
ACT WorkKeys skill testing and career readiness certification is available at the Department of Labor and Workforce Development's Alaska Job Centers.
Acceptance in full standing means acceptance to a post-secondary program by a college or university and does not require enrollment or participation in the program.
This includes acceptance in a program offering college credits while in high school, or both high school and college credits, but does not include taking advanced placement courses in high school.
Some positions in this class require the incumbent operate a State vehicle.
Such positions require the selected candidate possess a valid driver's license and be 18 years of age or older on or before the first day of employment.
Additional Required Information At time of interview applicant is requested to submit:
A copy of academic transcripts (unofficial are acceptable but must include the institution name/URL on documents provided) if required to meet minimum qualifications.
A list of three (3) professional references including daytime telephone numbers and email address; at least two (1) of these must be from a current or former supervisor.
Professional is defined as a supervisor or an individual who has direct knowledge of your work performance.
Please read the below information carefully.
This applies to your application submission.
EDUCATIONTo verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application.
(Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts).
Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCEWhen using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met.
Work experience needed to meet the minimum qualifications must be documented in the application.
If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.
A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level.
Ensure your time and any subsequent flex promotion(s) are documented as a separate position.
This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered.
If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
RECRUITMENT SCOPE This position is open to Alaska Residents only.
Please check our to determine if you qualify.
MULTIPLE VACANCIESThis recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICEYou can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
NOTICEQuestions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'governmentjobs.
com' domains, visit the Lost Password Help page located at EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY:
Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
Contact Information WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.
Requests for information may also be emailed to email protected .
For applicant password assistance please visit:
For specific information in reference to the position please contact the hiring manager at:
Name:
Rebecca Williams, Administrative Officer 2Phone:
(907) 269-8923Email:
email protected Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:
The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.
See for additional information01 Do you acknowledge and understand that education and/or experience being used to meet the minimum qualifications for this position must be adequately documented in this application in order to be considered? Yes.
I acknowledge and I understand this requirement.
Required Question Recommended Skills Administration Attention To Detail Automation Career Readiness Certificate Communication Coordinating Estimated Salary: $20 to $28 per hour based on qualifications.
$17.
09 HourlyLocation :
Anchorage, AKJob Type:
Full TimeJob Number:
41152Department:
Family & Community ServicesDivision:
Office of Children's ServicesOpening Date:
07/14/2023Closing Date:
8/21/2023 5:
00 PM AlaskaDivision:
Office of Children's ServicesPosition Open To:
Alaska Residents OnlyBargaining Unit:
General GovernmentRange:
8Job Description The recruitment period for this vacancy has been extended.
The original closing date was on July 24, 2023.
If you have already applied for this position there is no need to reapply.
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
The Department of Family and Community Services,Office of Children's Services (OCS) isrecruiting for full-time Office Assistant 1 located inAnchorage, Alaska.
What you will be doingThe Office Assistant I position is responsible for processing all incoming and outgoing discovery documents.
Other duties include communicating with various agencies and the public over the phone and email, processing incoming/outgoing legal documents, creating case files, organizing case files, scanning, filing, faxing, and other duties as needed.
Daily courier service to OCS offsite offices and various agencies.
Back up support for the front desk.
Our organization, mission and cultureThe strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.
The Mission of the Office of Children's Services is:
Ensuring the safety, permanency and well-being of children by strengthening families, engaging communities, and partnering with Tribes.
Everything we do is underpinned by our Benefits of joining our teamThis position provides a variety of responsibilities in an energetic, professional office environment.
Ideal for anyone with great people and organizational skills, who also have excellent attention to detail.
We are dedicated to our work and take pride in the amount of collaboration throughout the organization.
We believe in enhancing the strengths of our staff by promoting training and professional development within the workplace.
There is the potential for transfers and promotions within the agency.
Full-time benefits of this position include but are not limited to:
Insurance Benefits; Retirement Benefits; Paid Leave; and eleven paid holidays per year.
Please see the benefits tab on this posting for more information.
Working environment you can expectThis position is located in the Anchorage Regional Office on 4th and Cordova within walking distance to downtown amenities, shopping, dining, arts and much more.
The Office of Children's Services promotes a commitment to work-life balance and an organizational culture that values each team member.
For information on the Anchorage community (including schools, hospitals, housing) please review the We are seeking a candidate with the following competencies:
Customer Service:
Maintains a professional demeanor when interacting with the public or other agencies, while providing timely, attentive service, making sure the customer's needs are met in a manner that reflects positively on our division.
Computer Skills:
Uses computers, software applications, databases, and automated systems to accomplish work.
Interpersonal Skills:
Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Attention To Detail:
sees and pays attention to details; recognizes the component parts of a procedure or object and can verify correctness or error in an individual part or procedure.
Clerical:
applies knowledge of clerical equipment and software, processes, techniques, and professional standards to complete routine office work to generally accepted professional standards.
Completes work independently with minimal supervision.
Use skills and abilities to complete tasks consisting of many different and connected parts, including deciding which processes to use Special Note All positions require valid ID and successful completion of a background investigation, including fingerprinting and a criminal records check.
The successful candidate may be required to attend multiple training courses normally located in Anchorage.
A cover letter is NOT required for this position.
To view the general description and example of duties for an Office Assistant 1, please go to the following link:
Minimum Qualifications High school diploma or G.
E.
D.
;ORAcceptance in full standing by an accredited college (this includes acceptance in a concurrent enrollment or dual enrollment program);ORA Career Readiness Certificate with ACT WorkKeys scores of skill level 3 or higher in:
Graphic Literacy (formerly Locating Information), Applied Math, and Workplace Documents (formerly Reading for Information).
Special Note:
ACT WorkKeys skill testing and career readiness certification is available at the Department of Labor and Workforce Development's Alaska Job Centers.
Acceptance in full standing means acceptance to a post-secondary program by a college or university and does not require enrollment or participation in the program.
This includes acceptance in a program offering college credits while in high school, or both high school and college credits, but does not include taking advanced placement courses in high school.
Some positions in this class require the incumbent operate a State vehicle.
Such positions require the selected candidate possess a valid driver's license and be 18 years of age or older on or before the first day of employment.
Additional Required Information At time of interview applicant is requested to submit:
A copy of academic transcripts (unofficial are acceptable but must include the institution name/URL on documents provided) if required to meet minimum qualifications.
A list of three (3) professional references including daytime telephone numbers and email address; at least two (1) of these must be from a current or former supervisor.
Professional is defined as a supervisor or an individual who has direct knowledge of your work performance.
Please read the below information carefully.
This applies to your application submission.
EDUCATIONTo verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application.
(Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts).
Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCEWhen using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met.
Work experience needed to meet the minimum qualifications must be documented in the application.
If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.
A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level.
Ensure your time and any subsequent flex promotion(s) are documented as a separate position.
This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered.
If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
RECRUITMENT SCOPE This position is open to Alaska Residents only.
Please check our to determine if you qualify.
MULTIPLE VACANCIESThis recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICEYou can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
NOTICEQuestions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'governmentjobs.
com' domains, visit the Lost Password Help page located at EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY:
Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
Contact Information WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.
Requests for information may also be emailed to email protected .
For applicant password assistance please visit:
For specific information in reference to the position please contact the hiring manager at:
Name:
Rebecca Williams, Administrative Officer 2Phone:
(907) 269-8923Email:
email protected Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:
The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.
See for additional information01 Do you acknowledge and understand that education and/or experience being used to meet the minimum qualifications for this position must be adequately documented in this application in order to be considered? Yes.
I acknowledge and I understand this requirement.
Required Question Recommended Skills Administration Attention To Detail Automation Career Readiness Certificate Communication Coordinating Estimated Salary: $20 to $28 per hour based on qualifications.
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