Administrative Officer 2 (PCN 069137) Administrative & Office Jobs - Juneau, AK at Geebo

Administrative Officer 2 (PCN 069137)

Salary:
$2,760.
80 - $2,899.
20 BiweeklyLocation :
Juneau or Ketchikan, AKJob Type:
Full TimeJob Number:
41917Department:
HealthDivision:
Public AssistanceOpening Date:
09/01/2023Closing Date:
9/11/2023 5:
00 PM AlaskaDivision:
Public AssistancePosition Open To:
Alaska Residents OnlyBargaining Unit:
SupervisoryRange:
19Job Description This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
Pay is based on the location of the selected candidate; salaries will be discussed at the time of the interview.
Ketchikan:
$2,760.
80/BiweeklyJuneau:
$2,899.
20/BiweeklyWhat you will be doing:
Administrative Officer 2 is a vital part of the Administrative Services Unit for the Division of Public Assistance (DPA).
This position will provide expertise and coordination of the department's financial management and processes in support of DPA's multiple units.
This position exercises substantial independent judgment to manage the day-to-day administrative operations of the section; the ideal candidate will coordinate and perform professional-level functions that regularly require resolving problems that involve multiple complex variables.
All administrative functions within the section depend on this position for leadership, efficiency, and effectiveness.
Our organization, mission, and culture:
The Division of Public Assistance is committed to promoting self-sufficiency and providing basic living expenses to Alaskans in need.
At DPA, we work for the common good and earn the respect of the clients, families, and communities we serve.
We honor cultural, geographic, and economic diversity and seek community involvement in our decisions and service delivery.
The benefits of joining our team:
The Division of Public Assistance is devoted to developing and sustaining a quality workforce by developing staff and encouraging career advancement within the agency.
We foster growth and learning, believing that you can begin your career in a position and work your way through the ranks and into the Policy, Administrative, and Leadership teams of our agency.
We provide a competitive benefits package, flexible work schedules, hybrid telework opportunities upon completion of training, and job stability.
The working environment you can expect:
This position will be filled in either Juneau or Ketchikan to provide the best support and training to the selected candidate.
This position collaborates and works directly with other Administrative Officers, Public Assistance Programs Officers, accounting staff, administrative staff, and partners that support our agency mission and values.
It is an environment of mutual respect and trust where management believes staff is the agency's most valuable resource and is encouraged to participate in decisions affecting their work.
Who we are looking for:
To be successful in this position, you will need the following core competencies in addition to the Minimum
Qualifications:
oDecision Making:
Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
oFlexibility:
Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity oOral and Written Communication:
Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
oStress Tolerance:
Deals calmly and effectively with high-stress situations (for example, tight deadlines, hostile individuals, emergency situations, dangerous situations) oTeam Building:
Inspires and fosters team commitment, spirit, pride, and trust.
Facilitates cooperation and motivates team members to accomplish group goals.
A cover letter IS required for this position.
Your complete application, including your cover letter, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
Please see below for further information.
To view the general description and example of duties, please go to the following link:
https:
//www.
governmentjobs.
com/careers/Alaska/classspecs.
/> Minimum Qualifications Any combination of education and/or experience that provides the applicant with competencies in Administration and Management:
Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Analytical Thinking/Problem Solving:
uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
Budget Administration:
Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
Financial Management:
Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Organizational Awareness:
Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
Special Note:
Competencies means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
Typically gained by means the prevalent, usual method of gaining the competencies expected for entry into the job.
Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction.
It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
Progressively responsible means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.
Additional Required Information At time of application, applicant is requested to submit:
Name and daytime phone number of up to three (3) professional and/or personal references Your cover letter will differ from what is normally sent to an employer.
For this application it must detail how you obtained:
1.
The knowledge and skills equivalent to what would typically be gained through the education and experience path cited in the Minimum Qualifications; AND2.
The position-specific competencies listed in the Job Description above.
Please read the below information carefully.
This applies to your application submission.
COVER LETTER A cover letter is required.
See the instructions above.
Please attach the cover letter as a separate document to your application before applying online.
If unable to attach to your application, email or fax the cover letter to the contact number provided in the job posting prior to the closing date of this recruitment.
The omission of any required documentation will result in an incomplete application, and you will not receive further consideration.
EDUCATIONTo verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application.
(Unofficial is okay; please ensure that the institution/URL name is listed on the transcripts).
Transcripts can be attached at the time of application, provided at the time of the interview, or if not provided, transcripts will be required prior to the appointment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.
WORK EXPERIENCEWhen using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported,and minimum qualifications are clearly met.
Work experience needed to meet the minimum qualifications must be documented in the application.
If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.
A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level.
Ensure your time and any subsequent flex promotion(s) are documented as a separate position.
This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered.
If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.
RECRUITMENT SCOPE:
This position is open to Alaska Residents ONLY.
Please check our residency definition to determine if you qualify.
NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
MULTIPLE VACANCIESThis recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICEYou can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
NOTICEQuestions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465- 4095.
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'governmentjobs.
com' domains, visit the Lost Password Help page located at EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY:
Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal-opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are located in the Juneau area.
Requests for information may also be emailed to email protected .
For applicant password assistance, please visit:
https:
//www.
governmentjobs.
com/OnlineApplication/User/ResetPassword, Contact Information For specific information in reference to the position please contact the hiring manager at:
Name/Title:
Tori Setchell, Administrative Officer 1Email:
Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:
The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.
See for additional information01 To complete your application for this position a cover letter is required.
Have you attached a cover letter that follows the directions listed in the job announcement? Yes.
No.
I will be emailing my cover letter to the contact provided in the posting prior to the recruitment period closing.
No, I will not be providing one.
02 This position can be located in either Juneau or Ketchikan.
Please indicate which location you are applying for.
Juneau Ketchikan Required Question Recommended Skills Administration Analytical Banking Services Business Administration Communication Coordinating Estimated Salary: $20 to $28 per hour based on qualifications.

Don't Be a Victim of Fraud

  • Electronic Scams
  • Home-based jobs
  • Fake Rentals
  • Bad Buyers
  • Non-Existent Merchandise
  • Secondhand Items
  • More...

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.