Law Office Assistant 2
Salary:
$22.
98 HourlyLocation :
Anchorage, AKJob Type:
Full TimeJob Number:
43530Department:
AdministrationDivision:
Alaska Public Offices CommissionOpening Date:
12/28/2023Closing Date:
2/9/2024 5:
00 PM AlaskaDivision:
Alaska Public Offices CommissionPosition Open To:
Alaska Residents OnlyBargaining Unit:
Partially ExemptRange:
13Job DescriptionRECRUITMENT EXTENSION NOTICEThe recruitment period for this vacancy has been extended to allow for a larger applicant pool.
If you have already applied there is no need to reapply.
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
What You Will Be Doing:
This position has daily interaction with a wide variety of people, including elected and appointed state and local officials, members of state and local boards and commissions, and municipal clerks.
It is fast-paced with continually changing tasks and priorities and many of the activities in our office are relevant to current affairs both at the state and local levels.
Our Organization, Mission, and Culture:
Alaska Public Offices Commission's (APOC) mission is to encourage public confidence in their elected and appointed officials by administering Alaska's disclosure statutes and publishing financial information regarding the activities of election campaigns, public officials, lobbyists and their employers.
Our Law Office Assistants are an integral part of our agency.
They are our first point of contact and work closely with other agency staff and divisional contacts to keep our office running smoothly.
The Benefits of Joining Our Team:
We are a small agency committed to providing excellent customer service to our filers and the public at large.
Your role will directly assist filers with compliance and navigating our electronic filing system, and it also plays an integral part in the success of your co-workers and the agency's mission.
The Working Environment You Can Expect:
This position is located in the Anchorage office located within the Charter College building at Lake Otis Pkwy.
and Northern Lights Blvd.
Our building offers covered and heated parking with close proximity to shopping, the bike trail, and the U-Med district.
Daily work will include acting as the point of first contact for callers and assisting with routine questions; processing incoming/outgoing mail; assisting senior staff with filer reminders of upcoming deadlines; maintaining electronic files of documents received and served; collecting staff timesheets and entering payroll; and receiving and processing civil penalty payments.
Who We Are Looking For:
The successful candidate for this position will possess the following knowledge, skills, abilities, and
Experience:
Strong customer service skills and flexibility; Ability to communicate effectively and professionally in fast-paced and sometimes hostile interactions; Ability to adapt to changing priorities and manage multiple tasks despite frequent interruptions; Desire to cross-train and share work responsibilities; Competency with standard office equipment and Microsoft Office programs; Ability to work independently with initiative and little supervision; and Desire to work proactively, anticipate problems, and identify solutions.
Special Note:
Valid Alaska Driver's License required, which may be obtained after hire.
If this sounds like your skill set, or one you would like to develop, please submit an application through Workplace Alaska.
To view the general description and example of duties for the position, please go to the following link:
https:
//www.
governmentjobs.
com/careers/Alaska/classspecs /> Minimum QualificationsPI01A2 - Law Office Assistant 2One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;OROne year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.
Substitutions:
A bachelor's degree in a legal field of study may substitute for the required experience.
An associate's degree or specific vocational-technical certification in a legal support career area (e.
g.
, paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.
Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.
67 semester hours or 4 quarter hours equal one month).
Vocational-Technical Certification in a generalized business support (e.
g.
, administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.
Special Note (All Levels):
Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS).
If this requirement is present, it will be stated in the vacancy announcement.
Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney.
If this requirement is present, it will be stated in the vacancy announcement.
Additional Required Information At time of interview, please provide the following:
Three (3) professional references, including current daytime phone numbers and email addresses.
Three (3) most-recent evaluations or letters of reference who have had supervisory responsibility over you, along with their daytime contact phone numbers.
Please read the below information carefully.
This applies to your application submission.
SUPPLEMENTAL QUESTIONS:
For your application to be evaluated you must answer the Supplemental Questions.
Be specific in your answers and tell us how you acquired the relevant experience.
Please use complete sentences and proof-read your submissions when answering the supplemental questions.
Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
EDUCATION:
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION:
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
WORK
Experience:
If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.
If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
SCOPE:
This position is open to Alaska Residents only.
Please check our to determine if you qualify.
APPLICATION NOTICE:
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
MULTIPLE VACANCIES:
This recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY:
Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
NOTICE:
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'governmentjobs.
com' domains, visit the Lost Password Help page located at WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE:
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.
Requests for information may also be emailed to For applicant password assistance please visit:
Contact InformationFor specific information in reference to the position, please contact the hiring manager:
Heather Hebdon, Executive Director, Public Offices CommissionPhone:
907-334-1724 Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:
The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year 01 Does your work history demonstrate effective verbal communication skills? Please explain.
02 Does your work history confirm effective written communication skills, including writing, editing, and proofreading of work you generate, as well as the work of others? 03 Are you able to remain flexible and open to change and new information? Please explain.
04 Please describe what you find most appealing about this position.
Please note that your response to this question will be evaluated as a writing sample.
Required Question Recommended Skills Adaptability Administration Audio Equipments Business Informatics Business Software Communication Apply to this job.
Think you're the perfect candidate? Apply on company site $('.
external-apply-email-saved').
on('click', function (event) window.
ExternalApply = window.
open('/interstitial?jobdid=j3n55s67dbzh5j4358r', 'ExternalApply-j3n55s67dbzh5j4358r'); ); Estimated Salary: $20 to $28 per hour based on qualifications.
$22.
98 HourlyLocation :
Anchorage, AKJob Type:
Full TimeJob Number:
43530Department:
AdministrationDivision:
Alaska Public Offices CommissionOpening Date:
12/28/2023Closing Date:
2/9/2024 5:
00 PM AlaskaDivision:
Alaska Public Offices CommissionPosition Open To:
Alaska Residents OnlyBargaining Unit:
Partially ExemptRange:
13Job DescriptionRECRUITMENT EXTENSION NOTICEThe recruitment period for this vacancy has been extended to allow for a larger applicant pool.
If you have already applied there is no need to reapply.
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
What You Will Be Doing:
This position has daily interaction with a wide variety of people, including elected and appointed state and local officials, members of state and local boards and commissions, and municipal clerks.
It is fast-paced with continually changing tasks and priorities and many of the activities in our office are relevant to current affairs both at the state and local levels.
Our Organization, Mission, and Culture:
Alaska Public Offices Commission's (APOC) mission is to encourage public confidence in their elected and appointed officials by administering Alaska's disclosure statutes and publishing financial information regarding the activities of election campaigns, public officials, lobbyists and their employers.
Our Law Office Assistants are an integral part of our agency.
They are our first point of contact and work closely with other agency staff and divisional contacts to keep our office running smoothly.
The Benefits of Joining Our Team:
We are a small agency committed to providing excellent customer service to our filers and the public at large.
Your role will directly assist filers with compliance and navigating our electronic filing system, and it also plays an integral part in the success of your co-workers and the agency's mission.
The Working Environment You Can Expect:
This position is located in the Anchorage office located within the Charter College building at Lake Otis Pkwy.
and Northern Lights Blvd.
Our building offers covered and heated parking with close proximity to shopping, the bike trail, and the U-Med district.
Daily work will include acting as the point of first contact for callers and assisting with routine questions; processing incoming/outgoing mail; assisting senior staff with filer reminders of upcoming deadlines; maintaining electronic files of documents received and served; collecting staff timesheets and entering payroll; and receiving and processing civil penalty payments.
Who We Are Looking For:
The successful candidate for this position will possess the following knowledge, skills, abilities, and
Experience:
Strong customer service skills and flexibility; Ability to communicate effectively and professionally in fast-paced and sometimes hostile interactions; Ability to adapt to changing priorities and manage multiple tasks despite frequent interruptions; Desire to cross-train and share work responsibilities; Competency with standard office equipment and Microsoft Office programs; Ability to work independently with initiative and little supervision; and Desire to work proactively, anticipate problems, and identify solutions.
Special Note:
Valid Alaska Driver's License required, which may be obtained after hire.
If this sounds like your skill set, or one you would like to develop, please submit an application through Workplace Alaska.
To view the general description and example of duties for the position, please go to the following link:
https:
//www.
governmentjobs.
com/careers/Alaska/classspecs /> Minimum QualificationsPI01A2 - Law Office Assistant 2One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;OROne year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.
Substitutions:
A bachelor's degree in a legal field of study may substitute for the required experience.
An associate's degree or specific vocational-technical certification in a legal support career area (e.
g.
, paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.
Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.
67 semester hours or 4 quarter hours equal one month).
Vocational-Technical Certification in a generalized business support (e.
g.
, administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.
Special Note (All Levels):
Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS).
If this requirement is present, it will be stated in the vacancy announcement.
Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney.
If this requirement is present, it will be stated in the vacancy announcement.
Additional Required Information At time of interview, please provide the following:
Three (3) professional references, including current daytime phone numbers and email addresses.
Three (3) most-recent evaluations or letters of reference who have had supervisory responsibility over you, along with their daytime contact phone numbers.
Please read the below information carefully.
This applies to your application submission.
SUPPLEMENTAL QUESTIONS:
For your application to be evaluated you must answer the Supplemental Questions.
Be specific in your answers and tell us how you acquired the relevant experience.
Please use complete sentences and proof-read your submissions when answering the supplemental questions.
Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
EDUCATION:
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.
If you have not obtained a degree, please indicate the number of units completed.
Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION:
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.
S.
education programs; or an accredited U.
S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
WORK
Experience:
If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.
If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.
Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
SCOPE:
This position is open to Alaska Residents only.
Please check our to determine if you qualify.
APPLICATION NOTICE:
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage, found here:
MULTIPLE VACANCIES:
This recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).
Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY:
Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P.
O.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.
NOTICE:
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.
com' domains.
For information on allowing emails from the 'governmentjobs.
com' domains, visit the Lost Password Help page located at WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE:
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.
Requests for information may also be emailed to For applicant password assistance please visit:
Contact InformationFor specific information in reference to the position, please contact the hiring manager:
Heather Hebdon, Executive Director, Public Offices CommissionPhone:
907-334-1724 Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.
)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt.
Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit) Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:
The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options See for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year 01 Does your work history demonstrate effective verbal communication skills? Please explain.
02 Does your work history confirm effective written communication skills, including writing, editing, and proofreading of work you generate, as well as the work of others? 03 Are you able to remain flexible and open to change and new information? Please explain.
04 Please describe what you find most appealing about this position.
Please note that your response to this question will be evaluated as a writing sample.
Required Question Recommended Skills Adaptability Administration Audio Equipments Business Informatics Business Software Communication Apply to this job.
Think you're the perfect candidate? Apply on company site $('.
external-apply-email-saved').
on('click', function (event) window.
ExternalApply = window.
open('/interstitial?jobdid=j3n55s67dbzh5j4358r', 'ExternalApply-j3n55s67dbzh5j4358r'); ); Estimated Salary: $20 to $28 per hour based on qualifications.
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